Intentional Meeting Design
- Zeit, um sich wieder einzuarbeiten (Grafik)
- Vorbereitung: Zusammen oder vorher? (S. Amazon)
- Design schedules for uninterrupted time
- Call a meeting only when necessary.
- Schedule meeting length to fit with meeting goals; avoid long meetings.
- Keep meeting size small by including only those people whose expertise and knowledge are required.
- Match technology to meeting objectives—use rich media (eg, videoconferencing, teleconferencing) for virtual attendees.
Leader and attendee responsibilities:
- Set clear goals and desired outcomes for the meeting. Prepare an agenda that is circulated in advance.
- Make sure the meeting is relevant to everyone invited. Come prepared by reviewing the agenda.
- Ensure that technology is working and ready to go prior to the meeting start time.
- Arrive early (or on time).
- Avoid complaining, dominating communication behavior, and inappropriate verbal statements.
- Avoid doing unrelated activities and non-participation.
- Follow an agenda that lays out clear goals and outcomes for the meeting.
- Start the meeting on time.
- Avoid distractions and multitasking during the meeting.
- Allow attendees to participate in the decision-making process. If a decision is already made, let everyone know.
- Actively encourage everyone to participate.
- Intervene when interpersonal communication patterns become dysfunctional.
- Send meeting minutes and action items out immediately following meeting.
- Briefly assess meeting satisfaction and quality immediately following meetings to inform future meeting design.